Home
Donate
Search
Menu
Our care
Care in the hospice
The In-patient Unit
Living Well Centre
Wellbeing Café
In our community
Support services
Support services for patients
Support services for families and carers
Referrals
How to make a referral
Urgent referrals
Where we care
Patient information, webinars, and resources
Support us
Why support us?
Ways to donate
Give in memory
Gifts in wills
Donate goods
Other ways to donate
Do you have health insurance?
Fundraising
Fundraising Events
Fundraise for us
Fundraising at work
Lotteries and raffles
Remember a loved one
Pay in event money
Volunteering
Why volunteer?
Volunteering vacancies
Volunteer training
Trusts and Foundations
Events
Events and Challenges
Campaigns
Pay in event money
About
What we do
Community engagement
Dying Matters Week 2022
Publications
Purpose, vision and values
News
Our history
Our funding
Our people
Executive Team
Trustees
Patrons
Learning Team
Living Well Team
Family Support Team
Join us
Current vacancies
Volunteering
Volunteering vacancies
Corporate volunteering
Learning Hub
Courses and events
Meet the Learning Team
Sharing best practice
Project ECHO®
Meeting room hire
Our Shops
Find a shop
Shop online
eBay shop
Donate goods
Contact
How to find us
Car parking
Donate
Referral
Search for:
Our care
Care in the hospice
The In-patient Unit
Living Well Centre
Wellbeing Café
In our community
Support services
Support services for patients
Support services for families and carers
Referrals
How to make a referral
Urgent referrals
Where we care
Patient information, webinars, and resources
Support us
Why support us?
Ways to donate
Give in memory
Gifts in wills
Donate goods
Other ways to donate
Do you have health insurance?
Fundraising
Fundraising Events
Fundraise for us
Fundraising at work
Lotteries and raffles
Remember a loved one
Pay in event money
Volunteering
Why volunteer?
Volunteering vacancies
Volunteer training
Trusts and Foundations
Events
Events and Challenges
Campaigns
Pay in event money
About
What we do
Community engagement
Dying Matters Week 2022
Publications
Purpose, vision and values
News
Our history
Our funding
Our people
Executive Team
Trustees
Patrons
Learning Team
Living Well Team
Family Support Team
Join us
Current vacancies
Volunteering
Volunteering vacancies
Corporate volunteering
Learning Hub
Courses and events
Meet the Learning Team
Sharing best practice
Project ECHO®
Meeting room hire
Our Shops
Find a shop
Shop online
eBay shop
Donate goods
Contact
How to find us
Car parking
Briefing Form – Fundraising
Step
1
of
10
– Overview
10%
OVERVIEW
Fundraiser
*
Please select
Alison
Kelly
Ria
Sofia
Jodi
Laura
Sara
Tricia
Email address
*
Event/Campaign Title
*
Preference for URL address
i.e. strichards.org.uk/events/yourevent OR strichards.org.uk/campaigns/yourcampaign
New, similar or established Event/Campaign?
*
Brand new to SRH – never been done before
Exact repeat
Similar to ‘other’ SRH event – state name of similar event below
START date of Event/Campaign
*
For a one day event, select the same date for both start and end date.
DD slash MM slash YYYY
END date of Event/Campaign
*
DD slash MM slash YYYY
Is it an all-day event or specific times?
*
All day
Specific times
Start time of Event
*
:
Hours
Minutes
AM
PM
AM/PM
End time of Event
:
Hours
Minutes
AM
PM
AM/PM
Different times on specific days?
List days and times if different on specific days – i.e. All days and times as per above, except Saturdays – 10am-6pm, exclude Sundays
Registration closing date and time
*
Home or Abroad Event?
*
UK based event
Abroad event
If Abroad, state where
*
Venue Contact Name
*
First
Last
Venue Contact Email/Phone
*
Venue Address
Company/Business Name
Street Address
City
County
Post Code
Anticipated Event/Campaign NET Revenue
*
What is the anticipated NET income of your Event/Campaign (AFTER expenditure is deducted)
Under £1,000
£1,000 – £5,000
£5,000 – £10,000
£10,000 – £30,000
£30,000+
Limited or Unlimited numbers?
*
Do you have a maximum number of tickets/attendees, or is it unlimited?
Limited
Unlimited
Maximum number for Event/Campaign
*
This could be the maximum number of tickets/attendees or items for sale.
Is the Event/Campaign Sponsored?
*
Yes
No
To be confirmed
Who is the Sponsor?
*
Enter company name as you would like it to be referred to on all marketing material.
Upload Sponsor logos
Drop files here or
Select files
Max. file size: 1 GB.
Share event/campaign with wider hospice teams
*
Does this event need to be shared with the wider hospice i.e shops and reception?
Yes
No
Description of Event/Campaign
*
Describe your event/campaign in more detail to enable marketing collateral to be written. Assume no one has heard of this event/campaign and you’re describing it for the first time.
Upload photos/artwork for design
3x landscape images are required for the online event page on the SRH website. Upload these here.
Drop files here or
Select files
Max. file size: 1 GB.
TICKETING
Is Ticketing required for the Event?
Yes
No
Ticket Platform
*
Ticket Tailor
Gravity Web Form
Third party URL
Third party URL
Maximum Number of Tickets for Event
*
Types of Tickets Required
*
Tick ALL that apply
Early Bird
Standard
Discount
Hidden
Early Bird Tickets
Early Bird Ticket Types
*
Detail type of ticket, price and maximum number – i.e. Early Bird Adult, £20 x 50 Tickets. Early Bird Child (3-16yrs), £10 x 20 Tickets.
Early Bird sales START Date
*
DD slash MM slash YYYY
Early Bird sales START Time
*
:
Hours
Minutes
AM
PM
AM/PM
Early Bird sales END Date
*
DD slash MM slash YYYY
Early Bird sales END Time
*
:
Hours
Minutes
AM
PM
AM/PM
Hidden
Standard Tickets
Standard Ticket Types
*
Detail type of ticket, price and maximum number – i.e. Family Ticket (2+3), £50 x 150 Tickets. Adult x 200 Tickets. Child (2-15yrs) x 50 Tickets. Child (under 2) x 25 Tickets
Standard Ticket sales START Date
*
DD slash MM slash YYYY
Standard Ticket sales START Time
*
:
Hours
Minutes
AM
PM
AM/PM
Standard Ticket sales END Date
*
DD slash MM slash YYYY
Standard Ticket sales END Time
*
:
Hours
Minutes
AM
PM
AM/PM
Hidden
Discount Codes
Date discount code valid from
*
DD slash MM slash YYYY
Date discount code valid to
*
DD slash MM slash YYYY
Discount Types
*
Detail type of discount, reason for discount and maximum number – i.e. % or value off, free ticket, corporate partnership.
Additional Ticket Information
Any additional Ticket Information not previously provided from answering the above questions?
FUNDRAISING
JustGiving page requirement
*
JustGiving – Campaign Page
JustGiving – Event Page
Both Campaign and Event Pages
Not Required
JustGiving URL
Does the JustGiving URL need to be added to the event/campaign web page?
*
Yes
No
JustGiving – Campaign Page
Overall Campaign Target:
£
Individual Specific Target:
T&Cs and FAQs
Do you have specific event/campaign T&C's?
*
Yes
No
Upload T&C's here
If you have prepared specific Terms and Conditions for your event/campaign that sit outside of the St Richard’s Hospice Standard T&Cs, please upload them here.
Max. file size: 1 GB.
Do you have specific event/campaign FAQs?
*
Yes
No
Upload FAQs here
If you have prepared specific FAQs for your event/campaign that sit outside of the St Richard’s Hospice Standard FAQs, please upload them here.
Max. file size: 1 GB.
Any additional attachments
Any other files that need to be uploaded to the website aside from FAQs and T&C’s.
Max. file size: 1 GB.
MARKETING
Target Audience – A target audience profile is simply a specific group of customers most likely to respond positively to your promotions, products, and services. Think about the individuals who are most likely to respond to your ‘offer’.
Have you allocated a budget for advertising?
*
Yes
No
Allocated Budget for Online/In-Print Marketing
*
Please detail if Facebook Ads, Newspaper, Online Display etc and the Value attributed.
Roughly, when would you like the first social media post/Mailchimp to go out to supporters?
*
This helps Digital/Comms start to map out a marketing plan for the whole event/campaign.
MM slash DD slash YYYY
Will a pre-event fundraising chaser email be required?
*
For example, this can include encouraging attendees to set up their JustGiving page.
Yes
No
Will a Facebook event page need to be created?
*
These are created by the lead fundraiser for the event/campaign. Digital/Comms will pick this up and create in the event that the fundraiser cannot complete.
Yes
No
Categories to be included in on the website
*
Select all categories that apply
Virtual Event
Walking/trekking
Cycling
Running
Social Events
Challenges
Campaigns
Sporting Events
Community Events
Other
Target Audience – Gender
*
Men
Women
Both Men and Women
Target Audience – Age
*
Select All
18-24yrs
25-34yrs
35-49yrs
50-64yrs
65+yrs
Target Audience – Demographic
*
with children under 2yrs
with children 3-10yrs
with children 11-17yrs
with Grandchildren
no children/not relevant
Target Audience – Interests
List any interests that would help to narrow down your target audience, based on a themed event/campaign – i.e. Men who play golf, Ladies who lunch
Business to Business
Whilst target audiences are still individuals, use this section to highlight that you are specifically looking to target B2B and at what level.
Business Owners/CEOs
Management
Employees
Other – Please specify
*
Video content
Detail URL for video link, or specify where the video is saved
ADMIN & INVOICING
Invoice Required?
*
Yes
No
Invoice Details
Company Name
*
Contact Name
*
First
Last
Description of Event/Campaign/ Sponsorship for Invoicing
*
List individual elements where necessary, with associated costs- i.e. Sponsorship of Worcester’s Big Parade Elephant = £5000. Sponsorship of Education Programme Calf – £1000
Total Amount to be Invoiced
*
Is the above amount + VAT or inc VAT?
*
+ VAT
inc VAT
excluded from VAT
Why is this invoice excluded from VAT?
*
Describe why this invoice is excluded from being charged VAT. Please note, you must provide evidence of an exclusion certificate for auditing purposes.
Is this Company/Contact set up on ThankQ?
*
Yes
No
ThankQ Serial No
*
Please provide the ThankQ contact serial number, otherwise select ‘No’ on the above question and you will be required to complete invoice address details.
Invoice Address
*
Street Address
Address Line 2
City
County
Post Code
Any other information relevant to invoicing?
ie. date restrictions or split invoicing etc.
Do you require more than one invoice?
*
Yes
No
Further Invoice Details
Company Name (2)
*
Contact Name (2)
First
Last
Description of Event/Campaign/ Sponsorship for Invoicing (2)
*
List individual elements where necessary, with associated costs – i.e. Sponsorship of Worcester’s Big Parade Elephant = £5000. Sponsorship of Education Programme Calf – £1000.
Total Amount to be Invoiced (2)
*
Is the above amount + VAT or inc VAT? (2)
*
+ VAT
inc VAT
excluded from VAT
Why is this invoice excluded from VAT? (2)
*
Describe why this invoice is excluded from being charged VAT. Please note, you must provide evidence of an exclusion certificate for auditing purposes.
Is this Company/Contact set up on ThankQ? (2)
*
Yes
No
ThankQ Serial No (2)
*
Please provide the ThankQ contact serial number, otherwise select ‘No’ on the above question and you will be required to complete invoice address details.
Invoice Address (2)
*
Street Address
Address Line 2
City
County
Post Code
Any other information relevant to invoicing? (2)
ie. date restrictions or split invoicing etc.
COLLATERAL
Please select the items you will require for pre-event, during event and post-event using the lists below, detailing anything extra in the space provided.
Collateral – Pre-Event
Save the Date
Booking Form
Bounceback/Confirmation Email
Leaflets to promote event
Posters to promote event
Event Banners
Pull-Up Banners
Sponsorship Form
Bounceback/Confirmation Email requirements
*
What do you want your confirmation bounceback to say?
Does your Bounceback/Confirmation Email require attachments?
*
Information pack
T&C’s
Map/Directions
FAQ’s
No additional attachments required
Collateral – Event Day
As you select the items you require, boxes will show below this section for you to enter the quantity required for each item.
List of Attendees
Menu Choices
Table Plan
Table Numbers
Registration Forms
Ipad for Registrations
SumUp Machine(s) (card payments)
Tap to Donate machines
Buckets
Clipboards
Silent Auction Slips & Envelopes
Raffle/ Donation Envelopes
Programmes
Event Instructions
Leaflets
Signage
Banners or Pull-Ups
Certificates – Blank
Certificates – Personalised
List of Attendees – Quantity Required
*
Menu Choices – Quantity Required
*
Table Plan – Quantity Required
*
Table Numbers – Quantity Required
*
Registration Forms – Quantity Required
*
iPad for registrations – Quantity Required
*
SumUp Machine (card payments) – Quantity Required
*
Please enter a number from
0
to
2
.
Tap to Donate machines – Quantity Required
*
Buckets – Quantity Required
*
Clipboards – Quantity Required
*
Silent Auction Slips & Envelopes – Quantity Required
*
Raffle/Donation Envelopes – Quantity Required
*
Programmes – Quantity Required
*
Event instructions – Quantity Required
*
Leaflets – Quantity Required
*
Signage – Quantity Required
*
Banners or Pull-Ups – Quantity Required
*
Certificates (Blank) – Quantity Required
*
Certificates (Personalised) – Quantity Required
*
Any additional items to the above, please detail here:
POST-CAMPAIGN
Thanking
Please indicate dates you would like Thank You’s to go out. Consider things like an initial post-event thank you and a follow up once the amount raised had been confirmed.
How would you like to thank people initially?
*
Email directly (sent by Fundraiser personally) – IF UNDER 20 RECIPIENTS
Email via Mailchimp (sent by Digital)
Letter via post (sent by Admin)
Certificate with Letter via post (sent by Admin)
Card via post (sent by Admin)
None
Does a post-event survey need to be included in the thank you email?
*
Yes
No
Initial Thank You date
DD slash MM slash YYYY
Would you like to do a follow up thank you?
*
Email directly (sent by Fundraiser personally) – IF UNDER 20 RECIPIENTS
Email via Mailchimp (sent by Digital)
Letter via post (sent by Admin)
Certificate with Letter via post (sent by Admin)
Card via post (sent by Admin)
None
Follow Up Thank You date
DD slash MM slash YYYY
Additional Thank You Information
Any further information that has not been covered off with the previous questions.
GIFTS IN KIND
The requested information is for auditing purposes and MUST be provided for all gifts.
Have you received or likely to receive any Gifts in Kind?
*
Yes and we have received them
Yes but are yet to receive them
No
Details of Gifts in Kind
*
Please detail the following information: Item, who donated and value for each gift in kind. If these are yet to be confirmed, please state this, so Admin can follow up with you at a later date.
OOSH! You're almost done!
Please note that once you press ‘submit’ you will not be able to make any changes to your form and you will have to communicate updates to the Admin, Comms and Digital Teams accordingly, therefore please check you have provided as much information as possible.
