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Our care
Care in the hospice
The In-patient Unit
Living Well Centre
In our community
Support services
Support services for patients
Support services for families and carers
Patient information and helpful resources
Support us
Why support us?
Ways to donate
Give in memory
Gifts in wills
Donate goods
Other ways to donate
Do you have health insurance?
Fundraising
Fundraising Events
Fundraise for us
Fundraising at work
Lotteries and raffles
Remember a loved one
Pay in event money
Volunteering
Why volunteer?
Volunteering vacancies
Volunteer training
Trusts and Foundations
Events
Events and Challenges
Campaigns
Pay in event money
About
What we do
Community engagement
Dying Matters Week 2021
Publications
Purpose, vision and values
Our history
Our funding
Our people
Senior Management Team
Governors
Patrons
Education Team
Living Well Team
Family Support Team
Job vacancies
Volunteering
Placements and work experience
News
Health professionals
Referrals
How to make a referral
Urgent referrals
Where we care
Education and learning
Education Team
Placements and work experience
Research
Our Shops
Find a shop
Online Shop
Donate goods
Contact
How to find us
Car parking
Event Campaign Brief Form
Home
>
Event Campaign Brief Form
Step 1 of 9 - Overview
11%
OVERVIEW
Email address
*
Fundraiser
*
Please select
Alison
Jayne
Kelly
Ria
Sam
Sara
Tricia
Event/Campaign Title
*
Preference for URL address
i.e. strichards.org.uk/events/yourevent OR strichards.org.uk/campaigns/yourcampaign
New, similar or established Event/Campaign?
*
Brand new to SRH - never been done before
Exact repeat
Similar to 'other' SRH event - state name of similar event below
Anticipated Event/Campaign NET Revenue
*
What is the anticipated NET income of your Event/Campaign (AFTER expenditure is deducted)
Under £1,000
£1,000 - £5,000
£5,000 - £10,000
£10,000 - £30,000
£30,000+
START date of Event/Campaign
*
For a one day event, select the same date for both start and end date.
Date Format: DD slash MM slash YYYY
END date of Event/Campaign
*
Date Format: DD slash MM slash YYYY
Is it an all-day event or specific times?
*
All day
Specific times
Start time of Event
*
:
HH
MM
AM
PM
End time of Event
:
HH
MM
AM
PM
Different times on specific days?
List days and times if different on specific days - i.e. All days and times as per above, except Saturdays - 10am-6pm, exclude Sundays
Limited or Unlimited numbers?
*
Do you have a maximum number of tickets/attendees, or is it unlimited?
Limited
Unlimited
Maximum number for Event/Campaign
*
This could be the maximum number of tickets/attendees or items for sale.
Brief Description of Event/Campaign
*
In 100 words or less, give an overview of your event/campaign.
Full Description of Event/Campaign
*
Describe your event/campaign in more detail to enable marketing collateral to be written. Assume no one has heard of this event/campaign and you're describing it for the first time.
MARKETING
Target Audience - A target audience profile is simply a specific group of customers most likely to respond positively to your promotions, products, and services. Think about the individuals who are most likely to respond to your 'offer'.
Have you allocated a budget for advertising?
*
Yes
No
Allocated Budget for Online/In-Print Marketing
*
Please detail if Facebook Ads, Newspaper, Online Display etc and the Value attributed.
Target Audience - Who do you want to talk to
*
Men
Women
Both Men and Women
Target Audience - Age category
*
Select All
18-24yrs
25-34yrs
35-49yrs
50-64yrs
65+yrs
Target Audience - Demographic
*
with children under 2yrs
with children 3-10yrs
with children 11-17yrs
with Grandchildren
no children/ not relevant
Business to Business
Whilst target audiences are still individuals, use this section to highlight that you are specifically looking to target B2B and at what level.
Business Owners/CEOs
Management
Employees
Target Audience - Geographical areas you'd like to reach
*
Select specific geographical areas you would like to reach, or 'select all' for widest reach.
Select All
within 5 miles of the Hospice
within 10 miles of the Hospice
within 30 minutes of the Hospice
within 1 hour of the Hospice
Worcester
Worcestershire
Droitwich
Malvern
Evesham
Target Audience - Interests
List any interests that would help to narrow down your target audience, based on a themed event/campaign - i.e. Men who play golf, Ladies who lunch
What do you want your Target Audience to do?
*
Consider what your 'Call to Action' is.
Categories to be included within
*
Select all categories that apply
Virtual Event
Walking/trekking
Cycling
Running
Social Events
Challenges
Campaigns
Sporting Events
Community Events
Other
Other - Please specify
*
Event/Campaign Web Page
*
A web page will automatically be created for your event, however if you have additional content to be included, please detail this here.
No additional content required
Video content
External links
Other
Other - Please specify
*
Video content
*
Detail URL for video link, or specify where the video is saved
External Links
*
Detail any external links that you would like to include
Is the Event/Campaign Sponsored?
*
Yes
No
To be confirmed
Who is the Sponsor?
*
Enter company name as you would like it to be referred to on all marketing material.
Upload Sponsor logos
Drop files here or
Upload photos/artwork for design
3x landscape images are required for the online event page on the SRH website. Upload these here.
Drop files here or
Type of Event/Campaign
*
Hospitality
Challenge
Challenge - Virtual Only
Campaign
Campaign - Virtual Only
Hospitality/Challenge
For Hospitality or Challenge Events, please provide the following information.
Home or Abroad Event?
*
UK based event
Abroad event
If Abroad, state where
*
Venue Contact Name
*
First
Last
Venue Contact Email
*
Venue Contact Phone
*
Venue Address
Company/Business Name
Street Address
City
County
Post Code
ADMIN & INVOICING
Invoice Required?
*
Yes
No
Invoice Details
Company Name
*
Contact Name
*
First
Last
Description of Event/Campaign/ Sponsorship for Invoicing
*
List individual elements where necessary, with associated costs- i.e. Sponsorship of Worcester's Big Parade Elephant = £5000. Sponsorship of Education Programme Calf - £1000
Total Amount to be Invoiced
*
Is the above amount + VAT or inc VAT?
*
+ VAT
inc VAT
excluded from VAT
Why is this invoice excluded from VAT?
*
Describe why this invoice is excluded from being charged VAT. Please note, you must provide evidence of an exclusion certificate for auditing purposes.
Is this Company/Contact set up on ThankQ?
*
Yes
No
ThankQ Serial No
*
Please provide the ThankQ contact serial number, otherwise select 'No' on the above question and you will be required to complete invoice address details.
Invoice Address
*
Street Address
Address Line 2
City
County
Post Code
Any other information relevant to invoicing?
ie. date restrictions or split invoicing etc.
Do you require more than one invoice?
*
Yes
No
Further Invoice Details
Company Name (2)
*
Contact Name (2)
First
Last
Description of Event/Campaign/ Sponsorship for Invoicing (2)
*
List individual elements where necessary, with associated costs - i.e. Sponsorship of Worcester's Big Parade Elephant = £5000. Sponsorship of Education Programme Calf - £1000.
Total Amount to be Invoiced (2)
*
Is the above amount + VAT or inc VAT? (2)
*
+ VAT
inc VAT
excluded from VAT
Why is this invoice excluded from VAT? (2)
*
Describe why this invoice is excluded from being charged VAT. Please note, you must provide evidence of an exclusion certificate for auditing purposes.
Is this Company/Contact set up on ThankQ? (2)
*
Yes
No
ThankQ Serial No (2)
*
Please provide the ThankQ contact serial number, otherwise select 'No' on the above question and you will be required to complete invoice address details.
Invoice Address (2)
*
Street Address
Address Line 2
City
County
Post Code
Any other information relevant to invoicing? (2)
ie. date restrictions or split invoicing etc.
T&Cs and FAQs
Do you have specific Terms & Conditions for your Event/Campaign?
*
Yes
No
Terms and Conditions
If you have prepared specific Terms and Conditions for your event/campaign that sit outside of the St Richard's Hospice Standard T&Cs, please upload them here.
Alternatively detail your specific T&Cs here:
Do you have specific Frequently Asked Questions for your Event/Campaign?
*
Yes
No
Frequently Asked Questions
If you have prepared specific FAQs for your event/campaign that sit outside of the St Richard's Hospice Standard FAQs, please upload them here.
Alternatively detail your specific FAQs here:
FUNDRAISING & TICKETING
Just Giving page requirement
*
Just Giving - Campaign Page
Just Giving - Event Page
Both Campaign and Event Pages
Not Required
Just Giving - Campaign Page
Overall Campaign Target:
Individual Specific Target:
Is Ticketing required for the Event?
Yes
No
TICKETING
Ticket Platform
*
Ticket Tailor (usually for corporate events)
Eventbrite (usually for challenge events/sponsorship)
Web Form (usually for virtual events)
Maximum Number of Tickets for Event
*
Types of Tickets Required
*
Tick ALL that apply
Early Bird
Standard
Discount
Early Bird Tickets
Early Bird Ticket Types
*
Detail type of ticket, price and maximum number - i.e. Early Bird Adult, £20 x 50 Tickets. Early Bird Child (3-16yrs), £10 x 20 Tickets.
Early Bird sales START Date
*
Date Format: DD slash MM slash YYYY
Early Bird sales START Time
*
:
HH
MM
AM
PM
Early Bird sales END Date
*
Date Format: DD slash MM slash YYYY
Early Bird sales END Time
*
:
HH
MM
AM
PM
Standard Tickets
Standard Ticket Types
*
Detail type of ticket, price and maximum number - i.e. Family Ticket (2+3), £50 x 150 Tickets. Adult x 200 Tickets. Child (2-15yrs) x 50 Tickets. Child (under 2) x 25 Tickets
Standard Ticket sales START Date
*
Date Format: DD slash MM slash YYYY
Standard Ticket sales START Time
*
:
HH
MM
AM
PM
Standard Ticket sales END Date
*
Date Format: DD slash MM slash YYYY
Standard Ticket sales END Time
*
:
HH
MM
AM
PM
Discount Codes
Date discount code valid from
*
Date Format: DD slash MM slash YYYY
Date discount code valid to
*
Date Format: DD slash MM slash YYYY
Discount Types
*
Detail type of discount, reason for discount and maximum number - i.e. % or value off, free ticket, corporate partnership.
Additional Ticket Information
Any additional Ticket Information not previously provided from answering the above questions?
COLLATERAL
Please select the items you will require for pre-event, during event and post-event using the lists below, detailing anything extra in the space provided.
Collateral - Pre-Event
Save the Date
Booking Form
Bounceback/Confirmation Email
Leaflets to promote event
Posters to promote event
Event Banners
Pull-Up Banners
Sponsorship Form
Bounceback/Confirmation Email requirements
*
What do you want your confirmation bounceback to say?
Does your Bounceback/Confirmation Email require attachments?
*
Further Information attachment (saved in S-Drive)
T&C's (saved in S-Drive)
T&C's (detailed above)
Map/Directions (saved in S-Drive)
FAQ's (saved in S-Drive)
FAQ's (detailed above)
No additional attachments required
Collateral - Event Day
As you select the items you require, boxes will show below this section for you to enter the quantity required for each item.
List of Attendees
Menu Choices
Table Plan
Table Numbers
Registration Forms
Ipad for Registrations
Goodbox Machine (card payments)
Tap to Donate machines
Buckets
Clipboards
Silent Auction Slips & Envelopes
Raffle/ Donation Envelopes
Programmes
Event Instructions
Leaflets
Signage
Banners or Pull-Ups
Certificates - Blank
Certificates - Personalised
List of Attendees - Quantity Required
*
Menu Choices - Quantity Required
*
Table Plan - Quantity Required
*
Table Numbers - Quantity Required
*
Registration Forms - Quantity Required
*
iPad for registrations - Quantity Required
*
Goodbox Machine (card payments) - Quantity Required
*
Tap to Donate machines - Quantity Required
*
Buckets - Quantity Required
*
Clipboards - Quantity Required
*
Silent Auction Slips & Envelopes - Quantity Required
*
Raffle/Donation Envelopes - Quantity Required
*
Programmes - Quantity Required
*
Event instructions - Quantity Required
*
Leaflets - Quantity Required
*
Signage - Quantity Required
*
Banners or Pull-Ups - Quantity Required
*
Untitled
Certificates (Blank) - Quantity Required
*
Certificates (Personalised) - Quantity Required
*
Any additional items to the above, please detail here:
POST-CAMPAIGN
Thanking
Please indicate dates you would like Thank You's to go out. Consider things like an initial post-event thank you and a follow up once the amount raised had been confirmed.
How would you like to thank people initially?
*
Email directly (sent by Fundraiser personally) - IF UNDER 20 RECIPIENTS
Email via Mailchimp (sent by Digital)
Letter via post (sent by Admin)
Certificate with Letter via post (sent by Admin)
Card via post (sent by Admin)
None
Bespoke Initial Thank You
If you have prepared a specific Thank You for your event/campaign that sits outside of the St Richard's Hospice Thank You, please upload it here.
Initial Thank You date
Date Format: DD slash MM slash YYYY
Would you like to do a follow up thank you?
*
Email directly (sent by Fundraiser personally) - IF UNDER 20 RECIPIENTS
Email via Mailchimp (sent by Digital)
Letter via post (sent by Admin)
Certificate with Letter via post (sent by Admin)
Card via post (sent by Admin)
None
Bespoke Follow Up Thank You
If you have prepared a specific Thank You for your event/campaign that sits outside of the St Richard's Hospice Thank You, please upload it here.
Follow Up Thank You date
Date Format: DD slash MM slash YYYY
Additional Thank You Information
Any further information that has not been covered off with the previous questions.
GIFTS IN KIND
The requested information is for auditing purposes and MUST be provided for all gifts.
Have you received or likely to receive any Gifts in Kind?
*
Yes and we have received them
Yes but are yet to receive them
No
Details of Gifts in Kind
*
Please detail the following information: Item, who donated and value for each gift in kind. If these are yet to be confirmed, please state this, so Admin can follow up with you at a later date.
OOSH! You're almost done!
Please note that once you press 'submit' you will not be able to make any changes to your form and you will have to communicate updates to the Admin, Comms and Digital Teams accordingly, therefore please check you have provided as much information as possible.
