Important information for Woo Fest 2022

Woo Fest, Friday, 1 and Saturday, 2 July 2022

The Woo Fest team want every one of their festival goers to have a fantastic experience. Below is some important information from the team for festival-goers.

There are also details of rules that everyone has to adhere to. We hope you find this information useful!

Many thanks for your custom and for supporting Woo Fest and St Richard’s Hospice, we hope you have a fantastic time!

1. Arrival times

Please note the following times:

• Friday and Saturday camping tickets – please arrive from 3pm on Friday, 1^st July.
• Saturday camping tickets – please arrive from 10 am.
• Saturday day tickets – please arrive from 11:30 am.

2. Event timings

Friday

Saturday

The music starts at 12pm and finishes by 11:59pm. Entry to the site for non-campers is from 11.30am.

The line-up, timings, and order could change at any time.

Please note the WW2 Hurricane flypast is currently scheduled at 12:22pm on Saturday, so please plan to be in the field by this time to get the full experience. Live music will start straight after.

3. Tickets

On arrival, your name will then be checked off our list and you will be given a wristband which must be worn at all times and shown to stewards on request. There will be 2 colours of wristbands – one for event only and one for event with camping.

4. St Richard’s Hospice

You are supporting St Richard’s by being part of Woo Fest – 100% of your ticket money is going to St Richard’s, including the camping money and all profits from the food, raffle, and games. St Richard’s will also make money from all concessions. More info on the wonderful work of St Richard’s can be found at www.strichards.org.uk

5. Cash

We will operate some card machines, subject to availability, but we do recommend bringing cash along wherever possible.

6. Behaviour

The committee of Woo fest and/or the Drum and Monkey reserve the right to refuse entry or remove any persons if they believe that person/s is any breaking rules outlined in this document or behaving in a way that could cause distress to other festival goers.

7. Address

The Drum and Monkey, Newbridge Green, Upton upon Severn, WR8 0QP. If you are going through Upton town, continue past the (new) fire station and turn left when signposted Gloucester. The Drum and Monkey is on the right-hand side.

8. Facilities

There are showers in the campsite toilet block.

9. Parking and traffic

• Cars will be directed through the festival site by our team of volunteer parking marshals. Please take care when walking across the site. Please advise if you need disabled parking. Parking is on the left side of the camping field and you will be directed.
• Drivers – please ensure you follow the 5-mph speed limit throughout the site.

10. Food

We are thrilled to report that thanks to great support, every penny of the food sales will be donated to St Richard’s Hospice. Thanks to the Butcheress, Knightwick Butchers, Tesco and Harvey & Brockless. Prices will be lower than “traditional” festival prices.

Our wonderful Woo Fest volunteer kitchen will be providing the food on the day with all profits going to St Richard’s. Food will include burgers, hotdogs, halloumi wraps, pizza, chips.

In the evening there will also be a hog roast (from around 5pm). The Drum and Monkey will also be cooking their usual excellent meals.

Please check serving times on arrival (currently planned for lunchtime and evening only). While you can bring food, we ask that you try and support by buying food on-site as all profits from the BBQ and hog roast will go straight to St Richard’s.

Every person from the Woo Fest kitchen is cooking and preparing the food for free, so please bear with us if there are queues for food as we are raising much needed funds for St Richard’s.

11. Breakfast

New! Breakfast will be served by our volunteer kitchen, with donated ingredients from the Butcheress (bacon, sausage, and egg) and rolls from Tesco. Please support.

Breakfast times:

Saturday breakfast times – 08:00 to 09:30

Sunday breakfast times – 08:00 to 10:30 or while stocks last!

12. Food and drink rules

• Only drinks bought at the venue are allowed into the stage area. There will be an outside bar provided by the Drum and Monkey and the pub will also be open. Profit from most of the drinks in the outside bar will also be donated, so again – more money raised for St Richard’s Hospice!
• Think 25 policy – you could be asked for recognised ID if you appear to be under the age of 25. Don’t be offended – it’s the law!

13. Drugs

There is a zero-tolerance policy on illegal drugs that would result in you being asked to leave the festival.

14. Festival area

• No BBQs allowed
• Feel free to bring chairs and picnic rugs, flags, and sun shelters. We request you set up close to the stages so we can build a great atmosphere, but be mindful where any shelters are pitched and please don’t be offended if you get asked to move them slightly!
• If it rains, we will have a limited amount of shelter in marquees and tents.

15. Children’s area

There will be lots of planned activities throughout the day (most free, others for a donation to the hospice to cover costs). A full schedule will be made available before the day. There will also be a bouncy castle and inflatable slide (Saturday only) where you can purchase a wristband for continuous access, again to cover costs.

16. Shop

There will be on-site shop sponsored by Water Babies Herefordshire, Worcestershire and Stratford Upon Avon. There will be lots of things for children, a limited number of Woo Fest t-shirts (get there early) and a few snacks. All proceeds to the hospice. Additionally, there will be some other stalls and a cigar box guitar shop with a percentage of all sales going to the hospice.

17. Camping rules

The camping field opens from 10:30 am on Saturday or 3pm on Friday

• Parking – you will need to park your car in the adjoining field and carry your kit to the camping area on foot. Please note you will not be allowed to pull over by the camping area or park next your tent but don’t worry, it’s not Glastonbury – it’s not far to walk. If you need any help carrying your kit just ask at the entrance and we will be happy to help.
• Electricity – no electric hook up will be provided on site except a small number that have been pre-booked with the venue. We have been advised these are now booked.
• Please vacate the site by midday on Sunday 3^rd July.
• Please come as early as possible if bringing a caravan or camper van and you may be directed to the tarmac area to set up.
• Please respect other festival goers and avoid any loud music after the event has finished. Stewards will still be on hand to help reduce noise levels.

18. Carriages

Once the Saturday main event has finished we ask that you leave quietly, due to neighbours, by 12:00am (unless camping, but still be mindful of noise please).

19. First aid

Basic first aid will be provided at the control centre by qualified first aiders. The nearest A&E is in Worcester (circa 10 miles) – Worcestershire Royal, Charles Hastings Way, Worcester, WR5 1DD.

20. Security

The event organisers or venue cannot take any responsibility for your possessions while on site. We have stewards on site and SIA security so please speak to any of the team for any assistance.

21. Fire safety

Fire extinguishers will be around the site with buckets of water in the camping field, please report any fires immediately. Event goers are not allowed to start their own fires.

22. Emergency procedures

Please listen to any instructions given over the PA system or by any steward and act as instructed. For full details of our procedures you can view the event management plan at the control centre.

23. Local hotels and B&Bs

Upton upon Severn is only a couple of miles away with a number of hotels and B&Bs including The White Lion Hotel (01684 592551), The Swan Hotel (01684 594948) and the Star Inn (01684 593432).

24. Taxi numbers

Upton taxis include Upton Dial a cab (01684 593939), and Kingfisher cabs (07766212767).

25. Contact number for any questions

Contact Luke on 07789 998839.

26. Damages

Please note that Woo Fest will be responsible for any damages made to the venue, so please take extra care as this could directly affect the amount of money that the festival generates for St Richard’s Hospice.

27. Children

Parents are responsible for their children’s behaviour at all times. Children are not allowed unattended into the pub. A children’s play area will be provided with activities; however, children are only allowed into the play area if accompanied by an adult. Lost children will be looked after near the control centre caravan at the entrance to the field. Look out on the day for an itinerary of the children’s events.

28. Dogs

Dogs must be kept under control and not allowed to roam free at any times (there will be sheep that must not be disturbed as per laws of the countryside). We do allow dogs into the main arena field, but if the dogs are not comfortable with a lot of noise, and people/children running around, it may not be the best place for them. Again, they must remain on a lead.

29. Raffle

Please support the raffle. All prizes have been donated so 100% of your raffle ticket goes to St Richard’s Hospice and gift aid is also added to make even more money for the hospice. There will also be a game with prizes to raise even more money for the hospice.

30. Lost property

Lost property will be stored at the control centre (the caravan by the entrance!). Please also hand over any found property to the same place.

31. Photographs

Woo Fest’s photographer will be taking photos/videos during the day. Please make yourself known on arrival if you are not happy for your photos to be taken.

32. Site map

Please note this has changed and the entrance is different to previous years. There will be signs on arrival. The entrance now isn’t the pub car park, but around 50 yards past the pub (if the pub is on your right) through a farm gate.